Club Policies

Guidelines for dealing with an accident

  • Stay calm but act swiftly and observe the situation. Is there any danger of further injuries?
  • Listen to what the injured person is saying.
  • Alert the first aider who should take appropriate action for minor injuries. Inform the Head Coach about the accident.
  • In the event of an injury requiring specialist treatment, call the emergency services.
  • Do not move someone with suspected major injuries. Wait for the emergency medical help.
  • Deal with the remainder of the group and ensure that they are adequately supervised.
  • Contact the gymnast’s parent / guardian. (Details in the medical folder in the small metal cupboard.)
  • Complete an incident / accident report form.
  • If the parents follow up the accident with a hospital visit, ensure that the accident form is sent to Perkins Slade without delay.

Child Protection Policy

Solihull Olympic Gymnastic Club is committed to ensuring that those working with children and vulnerable adults will adopt best practice to ensure the health, safety and welfare of the participants, coaches and volunteers. The Club will endeavour to promote the highest standards of care for all members, coaches and officials by:

  • Adopting the BG Health, Safety and Welfare guidelines
  • Adopting the BG guidelines for the Protection of Children and Vulnerable adults.
  • Appointing a Welfare Officer to whom grievances or complaints can be made confidentially.
  • Ensuring that all coaches and officials are suitably trained in Child Protection and Health, Safety and welfare issues.
  • Ensuring that all coaches and officials have been screened to confirm their suitability to work with children – this to include Criminal record Bureau disclosure.
  • Ensuring that best coaching practice guidelines are followed at all times.
  • Ensuring that grievances or complaints are dealt with promptly and in accordance with the Club’s Complaints Procedure.
  • Ensuring that a minimum of two responsible adults are present at all training sessions or events.
  • Ensuring that all participants and their parents are aware of the purpose of videoing, filming or photography during training or events.
  • Having a zero tolerance level of poor practice, bullying or any potential form of abuse.  

Club Rules

  1. All members of the Club participating in gymnastics must pay the appropriate fee, for each class, which MUST BE PAID WITHIN THE FIRST TWO WEEKS OF EACH TERM OR HALF TERM. (Half term – in the case of new members only.)
  2. Parents are asked to help with the movement of the apparatus before and after classes. The more help that is received the longer the time that can be devoted to coaching. If you are not sure of what to do please ask – there will always be someone available to show you what is needed.
  3. Parents must accompany their daughter into the Sports Hall at the start of classes and collect her from inside the Hall at the end of each session. The Club cannot accept responsibility for gymnasts once they are outside the Sports Hall.(For safety reasons Gymnasts will not be allowed out with older siblings.)
  4. Members should be dressed in suitable gymnastic clothing – i.e. leotards and T-shirts / sweatshirts / tracksuits. Members of the Beginners Classes may start by wearing shorts and T-shirts but after one term must have a Club leotard. Members of the Main Classes must have a Club leotard which must be worn on every Wednesday. (Friday for Friday Beginners Class.)
  5. For safety reasons, and to conform to new British Gymnastics rules (which ban the wearing of any item of jewellery), jewellery should preferably be left at home. Hair should be neat and tidy and long hair MUST be securely fastened back.
  6. Please mark all clothing with your name – the coaches are concerned that valuable coaching time is wasted chasing up lost property.
  7. For safety reasons please do not leave items of clothing or equipment lying around the floor, especially in the middle of the gym. Please place on a bench or against a wall.
  8. Gymnasts should wear warm clothing for their journeys to and from the gym.
  9. For insurance reasons it is necessary that a parent should be on duty in the Sports Hall. The parent on duty is also asked to supervise the Club shop – all parents are expected to become involved in this way. A parents’ rota will be circulated early each term – if you are unable to help on the listed date it is your responsibility to make alternative arrangements with another parent from your daughter’s class and to notify the secretary of any changes made.
  10. It is appreciated that parents may sometimes have to bring other children with them into the Sports Hall but the coaches have asked – again for safety reasons – that they should not be allowed into the main hall but should stay quietly in the kit room with the parents .
  11. Parents are asked not to park their cars in the parking spaces nearest to the Sports Hall as these should be left free for those coaches and Committee members who have to transport equipment to and from the Sports Hall.
  12. The times of classes are actual training times and do not include the time needed to set up and clear away the equipment.
  13. Parents are asked not to approach the coaches during classes but to wait until the end of the class if they feel that there is a vital matter that they wish to discuss. Parents are also reminded that they should not block the exit door or go up into the main areas of the gym unless on shop duty.
  14. Any lapse of discipline by a member during a class will result in that member being sent out of that class for a length of time to be determined by the coach.
  15. Parents will be expected to sign a Registration and Participation Agreement form for their daughter(s) and parents and gymnasts must abide by the relevant Codes of Conduct.
  16. If it is necessary to bring a mobile phone to the Sports Hall it must be turned off during classes.
  17. Parents and gymnasts should make themselves aware of the Fire Regulations which appear in the September newsletter and are displayed on a notice board.

Code of Conduct – Coaches

  • Be aware of the safety and well being of all participants before the development of performance.
  • Obtain and develop a suitable working relationship with gymnasts based on mutual trust, respect and understanding.
  • Have the appropriate, valid qualification and insurance cover.
  • Select activities appropriate to the age, ability of the gymnasts and ensure that they are all prepared both physically and mentally when learning new skills.
  • Adopt high standards with regard to appearance, suitable dress and choice of acceptable language.
  • Never consume alcohol before or during training or at competitions and events.
  • Never impose undue influence on gymnasts to obtain personal benefit or reward.
  • Report any incidents, referrals and disclosures immediately, following the guidelines set out in the British Gymnastics Child Protection booklet.
  • Obtain permission from parents before transporting gymnasts to competitions and training sessions.
  • Be discreet with any confidential information that you may have been given.
  • Promote the positive aspects of gymnastics by insisting on fair play.
  • Encourage gymnasts to value the actual level of performance and not to put priority on results obtained.
  • Possess an up to date Criminal Record Disclosure.
  • Follow all the guidelines laid down by British Gymnastics and Solihull Olympic Gymnastics Club.

Code of Conduct – Gymnasts

Solihull Olympic Gymnastic Club considers that the safety and well being of all members is an important aspect of the Club structure. The Club expects that gymnasts, coaches, officials and parents associated with the Club should, at all times, be prepared to show respect and understanding for the safety and welfare of other members. With this in mind we ask that club members and their parents should be encouraged to be open at all times and share any concerns that they may have with the Club Welfare Officer.

As a member of Solihull Olympic Gymnastic Club you will be expected to abide by the following Club Rules:

  • Gymnasts must arrive punctually for all classes.
  • All membership fees must be paid promptly within the first two weeks of each term – or half term for new members only. As this is the recognised time for payment of fees we do not feel it necessary to send out reminders.
  • Gymnasts will be expected to respect fellow club members and opponents.
  • Members must wear suitable clothing for training and events with the club uniform being worn at the appropriate times. Long hair must be neatly tied back and all body jewellery should be removed.
  • Gymnasts are asked not bring valuables with them to gym especially mobile phones.
  • Members must inform the Club secretary / manager of any injuries or illness they have before warm up begins. A book for recording these details is available at the table.
  • If they need to leave a class early for any reason, gymnasts should notify the Club secretary / manager before they start training.
  • Gymnasts should treat all equipment with respect to avoid personal accidents and possible damage to the equipment.
  • Gymnasts should not leave the Sports Hall during a session without informing their coach.
  • Gymnasts should make themselves aware of the arrangements in case of fire in the hall.
  • Gymnasts must not chew gum or other food while training. Breaks for drinks should only be taken after consultation with the group coach.
  • Gymnasts must be prepared to take part in any competition that the coaches decide they are fit and capable of entering.
  • Gymnasts must not use bad language.
  • Gymnasts should listen to their coach and should not look for help from parents during their class.
  • Gymnasts should be aware that their class is not over until the equipment has been cleared away, they have been dismissed by a coach or an official and should therefore remain suitably dressed until dismissed.
  • Gymnasts must remain in the Sports Hall at the end of a session until collected by a parent or guardian.